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Book a Stall


booking form


we are now closed for bookings for 2016


PLEASE READ THE NOTES CAREFULLY BEFORE BOOKING - THIS IS A LEGALLY BINDING AGREEMENT ONCE SUBMITTED

PLEASE FILL IN THE FORM CAREFULLY

PLEASE NOTE THAT AMENDS TO BOOKING FORMS AT A LATER STAGE WILL BE CHARGED AT £25 + VAT

PLEASE TICK THE 'SPECIAL OFFER' BOX AT THE TOP OF THE FORM IF YOU WISH TO APPLY FOR THE 10% EARLYBIRD DISCOUNT ON YOUR STALLS (BOOK AND PAY BEFORE AUGUST 31ST 2015)

PLEASE CHECK AVAILABILITY ON OUR FLOOR PLAN FIRST BEFORE BOOKING

Stalls are now available to independent businesses, charities and organisations, as well as caterers and therapists. Please see Exhibitors Info - Stall Prices for prices.

Please note the following information before booking:

  • All products and information available at the show must be 100% vegan - no animal products are permitted.
  • All bookings are subject to VAT at 20% (unless a registered charity).
  • Please contact the office in advance if you wish to apply for a Small Charity or Small traders pitch. 'Small trader' in this case counts as handmade goods only (like handmade cakes, chocolates), and 'small charity' counts as having volunteer staff only.
  • Please contact the office in advance of booking if you wish to come for ONE DAY ONLY, due to limited availability.
  • All online bookings are binding and all bookings must be paid for in full at least 2 months in advance of the show.
  • Cancellation fees apply - please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form, you are subject to cancellation fees should you wish to cancel.
  • To book a stall (or advert/sponsorship), please fill in and submit our online booking form. In the case for stalls, please enter your stall choice preference (first 2 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Corner stalls are Enhanced stalls and are charged at the enhanced rate. Please note that if you complete and submit the booking form, this is a legally binding agreement. Please read our Terms and Conditions before submitting your booking, especially our cancellation policies and interests for late payments.
  • Once we receive your booking form, you are required to pay your deposit traders deposit is £100+VAT (so £120 in total), charity deposit is £50. We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, we will add your name to the website on the floor plan and issue you an invoice for the full amount.
  • If we do not receive your deposit within 7 days of your booking, your stall will no longer be reserved. Please note: cancellation fees will still apply if you do not pay your deposit and you wish to cancel. Please note: deposits are non-refundable in any circumstances.
  • Please forward your deposit by BACS to: VegfestUK Ltd
    Sort code: 20-13-34
    Account number: 63954706
    or send a cheque to:
    VegfestUK Ltd, Hebron House, Sion Road, Bristol BS3 3BD
  • Balance of payment is due in full by Tuesday January 5th 2015 at the latest.

You can email VegfestUK at info@vegfest.co.uk or contact the VegfestUK office during office hours (10am - 6pm) on 0117 9071881.

All prices subject to VAT at 20% (except for registered charities)

Special Offer

Would you like to take up our earlybird special offer? 10% discount on your stall if you book and pay the full balance before August 31st 2015. Please note: this 10% earlybird discount applies to stalls only other add-ons (e.g. adverts, electricity) are charged at full prices.

Tick this box if you would like this option

Stalls

All stalls include a 1.8m x 0.75m trestle table with each 2m, 3m or 4m frontage. Each stall comes with a table with no shell schemes available, and please bring your own chairs if required.

Electricity is available on request at an extra charge.

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance and health and safety certificates on booking click here for full list of paperwork required.


 

STALL CHOICE

Please enter your preferred stall position(s) below. Floorplans are available here http://brighton.vegfest.co.uk/floor-plan.


 

STALL OPTION

Small Charity Standard Charity Small Trader Standard Trader
2m x 2m open 1 side (2 day) £95 £150 £245 £445
2m x 2m open 1 side (1 day) £72.50 £100 £147.50 £247.50
2m x 2m open 2 sides (2 day) £150 £195 £345 £545
2m x 2m open 2 sides (1 day) £100 £122.50 £197.50 £297.50
 
3m x 2m open 1 side (2 day) £150 £195 £370 £625
3m x 2m open 1 side (1 day) £100 £122.50 £210 £337.50
3m x 2m open 2 sides (2 day) £195 £295 £525 £825
3m x 2m open 2 sides (1 day) £122.50 £172.50 £287.50 £437.50
 
4m x 2m open 1 side (2 day) £195 £295 £495 £795
4m x 2m open 1 side (1 day) £122.50 £172.50 £272.50 £422.50
4m x 2m open 2 sides (2 day) £295 £395 £695 £1,095
4m x 2m open 2 sides (1 day) £172.50 £222.50 £372.50 £572.50
 
6m x 2m open 1 side (2 day) £1,145
6m x 2m open 2 sides (2 day) £1,645
 
3m x 3m catering pitch (2 day) £495
3m x 3m catering pitch (1 day) £272.50

 

Preferred day (for 1 day stalls)

 

Power ponts

(max 2 appliances per point, subject to output)

Charity Trader
13amp power point £75 £95
32amp power point £150 £195

 

Storage

Standard Storage - £40 + vat per pallet

Number of pallet(s):

 

Stallholders Description

Enhance your presence at the event with a 50 word description and your logo and link added to the website and into the programme. (Please email 50 words and hi-res logo by December 11th 2015 to info@vegfest.co.uk)

On Website and in Programme

£50

 

 

Event Programme Adverts

(prices are for finished print-ready artwork only)

(20,000 copies B5 full colour, 5,000 printed & 15,000 online)

1/4 Page £140  
 
1/2 Page £255  
 
1 Page £450  

 

E-bulletin inserts

(80 words + link & logo)

1 Insert £55  
 
2 Inserts £95  
 
6 Inserts £225  

 

Website Adverts

(each advert consists of 4 images, 125 x 125 each in pixels, on every page of website)

Regular

£125 (includes design fee)  

 

Sponsorship Packages

Show £5,000  
 
Extra Large £3,000  
 
Large £2,000  
 
Medium £1,000  
 
Supporter £500  
 
Wellwisher £250  

 

VAT

VAT @ 20% will be added to all prices, unless you are a registered charity.

Registered Charities are exempt from paying VAT – please include your Registered Charity number here if applicable:

 

Invoicing Details (For invoicing only, not for publication)

Please include your Company/Organisation name and contact details

Company Name

Contact Name

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

If your programme details are the same as your invoice details - click here.

Programme Details - For publication on website and programme

Company Name

Contact Name

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

 

Exhibits

Let us know in the box below what you will be exhibiting at the event.

 

Show Special - for Visitors

We are encouraging all our stallholders to do a really impressive 'show special' which will be listed on the website and in our programme. This is to encourage more people to come and shop at the show! Please describe your show special here - max 20 words.

Please note: you MUST include a money off/special offer with this to be included on the website and in the programme - general stall descriptions will not be published.

Example: 'Yaoh - Buy One Get One Free on all our hemp products - visit our stall both Saturday and Sunday'

 

I have read the Terms and Conditions and agree to abide by them.

 

 

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