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Exhibitors Manual

Exhibitors manual

View the exhibitors manual here

Our exhibitors manual contains all info on setup, breakdown, unloading and loading on the day - please make sure to read this manual very carefully before the event.


Paperwork required from all stallholders

All stallholder are required to submit the following documents by email to by January 5th 2016:


  • Insurance (public liability)
  • Stallholders Checklist and Declaration (download docx here)
  • Risk Assessment on your Stall (template and guidance notes available here in docx)
  • Method Statement for your Stall (template available here in docx)

For those who are handling food at the event, you're also required to submit either

  • Food Safety Questionnaire (download docx here) [for those already registered with your local councils], or
  • Safe Food Handling Certificate and Method Statement on Food Hygiene [if not yet registered with your local council]

Note: If you are a stallholder at either 

  • VegfestUK Brighton 2015
  • VegfestUK Bristol 2015
  • VegfestUK London 2015
  • Vegfest Scotland 2015,

and have submitted all your paperwork for any of these events, you only need to:

  • check that your insurance is up to date and covers the period when VegfestUK Brighton 2016 takes place (Feb 27th 28th 2016)
  • familiarise yourselves with the bullet points outlined in the declaration and checklist and also our exhibitors manual.

New Legislation on Food Allergens

Food handlers are also strongly advised to read carefully the New Legislation on Food Allergens (pdf / docx) and make sure all staff who are handling food on the day understand the new legislation.


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