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All stallholder are required to submit the following documents by email to by January 5th 2016:


  • Insurance (Public Liability and Employers Liability)
  • Stallholders Checklist and Declaration (download docx here)
  • Risk Assessment on your Stall (download docx here)
  • Method Statement for your Stall (template available here in docx)

For those who are handling food at the event, you're also required to submit either

  • Food Safety Questionnaire (download docx here) [for those already registered with your local councils], or
  • Safe Food Handling Certificate and Method Statement on Food Hygiene [if not yet registered with your local council]

Note: If you are a stallholder at either:

  • VegfestUK Brighton 2015,
  • VegfestUK Bristol 2015,
  • VegfestUK London 2015, or
  • Vegfest Scotland 2015,

and have submitted all your paperwork for any of these events, please:

  • RE-SUBMIT your insurance (Public and Employers Liability) and make sure that it covers the dates for VegfestUK Brighton 2016 (Feb 27th 28th 2016),
  • familarise yourselves with the logistics as described in the exhibitors manual,
  • familiarise yourselves with the bullet points outlined in the declaration and checklist and also our exhibitors manual.
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