Guests Manual

The guests manual consists of logistical information for speakers, musicians, comedians and presenters at the show. Should you have any further questions, please email pete.vegfest@gmail.com

Arrival

(tabs arranged in alphabetical order of headings)

Directions to the venue

The event is located at the Brighton Centre.

Address: Brighton Centre, King’s Road, Brighton BN1 2GR

Getting to Brighton from all over the world could not be easier! The Brighton Centre is located on the south coast of England, only 53 miles (85 kilometres) from London and sit in the heart of the city. View the venue on google maps!

From outside Brighton

Air

London Gatwick Airport has scheduled routes to over 170 cities worldwide. It is located approximately 28 miles (45 kilometres) from Brighton and can be reached in half an hour by either road or rail (a railway station is located inside the airport terminal).

London Heathrow Airport has more international connections than any other airport in the world. It is 90 minutes drive from Brighton using the motorway, or just under two hours using underground train to London Victoria railway station, and then fast express train service to Brighton. Fast coach services also run from both airports to Brighton coach station; 5 minutes walk from the Brighton Centre.

Rail

Brighton is connected to all areas of Britain via the Inter-City rail network, and is only 52 minutes direct from London Victoria.

The Gatwick Express departs London Victoria to Gatwick every 15 minutes and the fastest connection onto Brighton takes just 28 minutes.

There are frequent rail services into Brighton. Click on the link here for times and availability of trains between Brighton and London Victoria.

Brighton's railway station is centrally located; 10 minutes walk from the Brighton Centre - see Google map here for exact location.

Coach

You can travel to Brighton from all over the UK via coaches - see for instance the websites of Megabus and National Express for schedules and coaches available.

Brighton coach station is located within walking distance of the venue - see Google map here for exact location.

Sea

European delegates wishing to bring their cars can use one of the many car ferries to Britain. Brighton is Britain’s closest conference venue to the Continent, being approximately 2 hours driving time from the ferry ports of Dover and Folkestone, and only 30 minutes from Newhaven.

Tunnel

European delegates now have the option of travelling on the Eurostar service to St Pancras International where there is a direct train service to Brighton. Cars can be brought over by using the Eurotunnel from Calais to Folkestone (channel crossing time only 35 minutes).

Road

Major improvements to the M23/M25 link means that dual carriageways run continuously from the M25 London orbital motorway to within two miles of the heart of Brighton

Within Brighton

Foot

There is no need for costly and complicated shuttle bus operations in Brighton due to the ‘walkability’ of the compact city.

Public Transport

Buses and taxis are plentiful throughout the city, 24 hrs a day. Buses run from all over the city and neighbouring towns regularly to the city centre where the Brighton Centre is located.

 

 

Entry Point and Exit

The public entrance is on King's Road (by the seaside) - postcode BN1 2GR - with exit along the same road.

Entry passes - for identification of Guests

For access into the event site, each guest will be emailed 2 weekend entry passes, approximately 2 weeks prior to the event.

Please note:

  • The entry passes enable the organising team to identify guests on their arrival.
  • These entry passes are specifically for guests and their partners / assistants and are not to be used for competitions or giving away to personal contacts. If you wish to bring a friend or run a competition full details can be found in the 'Complimentary Tickets' section.
  • The entry passes can be circulated electronically to your partner / assistant whom you wish to bring to the event.
  • The entry passes can either be printed out or displayed on mobile phones / tablets for identification.
  • The entry passes allow entry on either Saturday or Sunday.
Event Opening Hours

Saturday: 11am - 6pm
Sunday: 10am - 5pm

Hotels - via HotelMap

Please refer to the page here for hotel options near the venue, courtesy of HotelMap.

Please note: Hotels are NOT subsidised by the Organisers.

If I need to leave the venue temporarily, can I re-enter at a later time during opening hours?

Yes you can - make sure to get yourself a readmittance stamp on exit.

Parking - via other sources

For small vehicles, there is an NCP Car Park right by the loading bay on Russell Road. For prices, see www.ncp.co.uk

For large vehicles, there are 3 Council run Pay & Display Car Parks around Brighton & Hove allowing you to park for an unlimited period:

  1. To the eastern end of Madeira Drive, Brighton (between Brighton Pier and the Marina)
  2. Kingsway, Hove (between the Peace Statue and Fourth Ave)
  3. King Alfred Leisure Centre, Kings Esplanade, Hove (entrance to the right of Texaco Petrol Station off Kingsway, Hove)

Charges are between 9am - 6pm every day including Sundays and Bank Holidays. Tickets issued after 6pm start from 9am the following morning.

For other parking options in Brighton see links here:

Please note: Parking is NOT subsidised by the organisers.

 

Reminders before the event

(tabs arranged in alphabetical order of headings)

Cancellations

Cancellations are to be avoided as much as possible, especially if your sessions have already been advertised online, as:

  1. Sessions that have been advertised in advance but do not take place make the show look unprofessional
  2. Some of our visitors will be buying advance tickets specifically to see certain speakers / performers / talks advertised online in advance

However, we understand that sometimes cancellations are unavoidable and in the scenario that you really need to cancel your appearances at the event, please:

  1. Notify the organisers as early as possible, and
  2. Try to find replacements for the sessions affected by your cancellations.
Carpeting

The area outside the Purple Zone on the 1/F floor plan is carpeted.
The area within the Purple Zone on the 1/F floor plan is NOT carpeted.

Complimentary Tickets

Guests who wish to request complimentary tickets for inviting their own contacts to the show are welcome to apply using this form here.

Photography / Filming

For everyone at the show

Please note that exhibitors, speakers, performers and visitors at VegfestUK events may appear in photos or films produced from the event without prior consultation.

For those who would like to film at the event

Please note that only hand-held, battery-powered equipment can be used in the hall.

Gangways must be clear of dollies, tripods, cables and any other accessories.

Timing of Sessions

Please ensure that you finish your session(s) on time before the next guest comes on in the area in which you are appearing – otherwise our running schedule for the sessions afterwards will get delayed and the guests afterwards will have less time for their sessions.

Full timetables for all areas can be viewed under “What’s On” in the menu bar at the top of this website.

Vegan Policy

This event is a 100% vegan event and we ask that all our speakers are vegan themselves and we are only accepting talks / cookery demos on vegan education, rather than ‘other issues’. We particularly wish to avoid any sessions about campaigns that could be seen to help fuel xenophobia, or campaigns that rely on sexism, ableism, homophobia, body shaming or racism to promote their cause.

Please ensure that all sessions adhere to these guidelines, which cover the following areas:

  1. speeches given
  2. cookery ingredients used
  3. leaflets given out to visitors
  4. displays used (e.g. banners, posters etc)
  5. videos / slideshows shown
  6. songs performed

Please also ensure that you do not wear non-vegan apparel to the event, in order to set a good example for visitors who are passionate about the vegan cause.

If you are unsure about whether a particular product / ingredient / campaign is suitable or not, please contact the office beforehand.

 

For those doing talks

AV equipment provided

Each talks room is equipped with the following:

  • Sound speakers
  • Microphone
  • Laptop*
  • Screen
  • Projector**

* Laptop comes with Powerpoint and PDF Viewer.
**Each projector comes with an adaptor for connecting to the laptop.

Powerpoint Presentations

If you are planning to do Powerpoint presentations / slideshows in areas with laptops provided, we suggest that you store your presentation files in .ppt or .pdf format on a USB / external drive beforehand, and plug your USB / external drive into the laptop provided.

If your presentation file is created in other formats such as Keynote (the Mac equivalent of Powerpoint on Windows), please either:

  1. convert it to .ppt or .pdf format before the event (see instructions here on exporting Keynote files as files in other formats), or
  2. bring your own laptop with your presentation file stored on it (although bear in mind that replacing the laptop provided with your own laptop might require extra changeover time in between presentations).

 

For those doing cookery demos

Cookery equipment provided

Please refer to the table below for the cookery equipment provided by the organisers:

Equipment Cookery Demos
Electric hot plate (with 2 rings) 1
Kettle 1
Flip Top Bin with bin bags 1
Washing up liquid yes
Handwash yes
Power sockets 2x 32amp sockets
(for cookery equipment)1x 13amp socket
(for AV equipment)
Tables 2

Nearest Water Point - Located in the Kitchen on 3/F, see 1/F floor plan on this page here for access

Notes:

  1. Please bring any other equipment that you need and that is not listed above if necessary. Note: please ensure that any electrical equipment that you bring is PAT tested before use.
  2. Please ensure that you ascertain the power output (in wattage) of all cookery equipment that you plan to use beforehand, and do not overload the power sockets provided – overloading the power sockets will result in power being cut off. Please refer to the electrical converter here should you need assistance on electrical conversion.
  3. Please also ensure that the hot plate provided in the Cookery Demos is switched off after use – failure to do so will result in the hot plate overheating.
Gas and Naked Flames

Gas and naked flames are strictly prohibited at this venue. All cooking must be done by electricity only.

 

Facilities at the venue

(tabs arranged in alphabetical order of headings)

Cash Points

There are 2 cash points at the venue, one on the G/F and another on the 1/F, both in the East Wing - see floor plan here for exact locations.

There are also other cash points near the venue - see map here.

Cloakroom

There is a cloakroom located on the G/F, along the corridor to the North East corner of the venue (i.e. the Syndicate Wing). See floor plan for exact location.

Drinking Water

Free drinking water is available from the water fountains located in the toilets in the West and East Bars on 1/F. See floor plan for locations.

To help us reduce the use of non-recyclable containers, all staff, visitors and volunteers at the event are advised to bring their own water containers for filling up and refilling with water at the event.

First Aid

First Aid can be arranged via contact with the Information Desk on the G/F.

The venue's Medical Centre is located in the West Bar on 1/F.

First Aid cover will be available during setup, opening hours and breakdown.

See floor plan for exact locations.

Lost Property

All lost property should be handed to security.

If you are a victim of theft or damage, please report this to the Information Desk or to your nearest security personnel or steward. The organisers, however, cannot be held responsible for the loss or damage to your property.

Toilets

Toilets are readily available in all parts of the venue.

Gender neutral toilets are located in the East and West Bars on the 1/F of the venue.

See our floor plan for exact locations.

Waste Disposal

There are a number of bins for both recyclable and non-recyclable waste provided by the venue for disposal of solid waste., and also a skip at the back entrance. Please do not leave rubbish at the venue at the end of the show - your assistance in removing rubbish is appreciated.

There is a skip in the Loading Bay for food waste disposal on site.

There are NO facilities for cooking oil disposal on site, so please make sure to take away any leftover cooking oils from the venue after the event.

No food waste or cooking oils should be poured into the sinks in the kitchen on 3/F.

Water Point

The Water Point is located in the venue's Kitchen on 3/F, accessible via the Lifts on the Russell Road (i.e. North) side of the building - see floor plan for the access route to the Kitchen.

Please do NOT pour cooking oils or solid food stuff into the sinks provided - your cooperation on this is much appreciated.

 

Other important notes

(tabs arranged in alphabetical order of headings)

Bad Language & Aggressive Behaviour
  • VegfestUK is a friendly event, and we do not tolerate bad language or aggressive behaviour from the public (occasional) or guests (very rare but has happened in the past).
  • If you encounter anyone displaying unruly/abusive behaviour or heckling during a session, please ask a member of the event organising team (security, stewards), and we will assist if required.
  • Please note that guests are advised to stay calm at all times when dealing with the public, with moderate language in the very unlikely event of a hostile encounter.
  • There will be CCTV on site to monitor everyone’s behaviour, and those displaying aggressive behaviour will be swiftly expelled from the venue, and readmittance may be refused.
Children

Children under the age of 16 are welcome at the event during opening times, but please note that they will not be allowed access to the venue during setup or breakdown. This is a Health & Safety requirement of the venue and is NOT negotiable. The issue is covered by law under section 4 of the Health & Safety at Work Act 1974.

The Kids Area, with a series of cookery classes for kids, is located in the West Bar on the 1/F of the venue. Please note the Kids Area is not a creche - an adult must remain with a child under 16 at all times including in the Kids Area.

Flyering at the venue

Unless agreed in advance with the organisers, flyering to visitors at the event is forbidden.

Pets

Assistance dogs are permitted access to the show. No other pets will be permitted access to the venue during the open period.

Security

Security is provided throughout opening hours of the show.

Please take account of the following security advice from the venue:

  • If you experience heckling during your session(s), please inform the nearest security personnel.
  • Take home any valuable items each night.
  • If you are a victim of theft or damage, please report this to security. The organisers, however, cannot be held responsible for the loss or damage to exhibitors’ property.
  • Please be aware of possible terrorist activities and the fact that we are in a busy area. If you notice anyone behaving suspiciously, tampering with equipment, or any unattended bags or parcels please report this to security or a member of the VegfestUK team immediately.
Smoking

Smoking / vaping is not permitted by law anywhere within the venue.

 

After the event

Invoices (for guests with whom payment has been pre-agreed)

Guests who have agreed payment with the organisers in advance are required to submit an invoice for BACS payment to pete.vegfest@gmail.com after the event with the following details on it:

  • Invoice number
  • Invoice date
  • Your full name, postal address, email and phone number
  • Your Unique Taxpayer Reference number
  • Invoice to: VegfestUK Ltd, Hebron House, Sion Rd, Bristol BS3 3BD
  • Services incurred
  • Amount due
  • Bank details for BACS - bank name, account name, sort code, account number

Please note:

  1. Only fees that have been pre-agreed in writing with the organisers will be paid after the event. Fees that have not been pre-agreed in writing in advance will not be paid.
  2. Payment will only be made by BACS once an invoice has been submitted.

 

Any further questions…

Please get in touch with the office at pete.vegfest@gmail.com, by Friday March 15th 2019 if possible, as the office will be very busy in the week leading up to the event.