Book a Stall

Please use the booking form below to book your stalls / adverts / sponsorship packages:

Please check availability on our floor plan before booking.

Please read the following information before booking:

Vegan Policy

All products and information available at the show must be 100% vegan – no animal products are permitted, and there must be no promotion of the use of animals in any marketing material used before or at the show.

VAT

All bookings are subject to VAT at 20% (including charities).

Caterer

All caterers must agree to arrive on Friday setup day for setup.

Paperwork

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance (with public liability up to £5M) and health and safety certificates on booking – see paperwork page for full set of paperwork required.

Payment Terms and Conditions

All online bookings are legally binding – all bookings made before the end of January 2019 must be paid for in full by the end of January 2019, and all bookings made from February 1st 2019 onwards must be paid for by return in full.

Cancellation fees apply – please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form, you are subject to cancellation fees should you wish to cancel.

To book a stall (or advert/sponsorship), please fill in and submit our online booking form. In the case for stalls, please enter your stall choice preference (first 2 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Please note that if you complete and submit the booking form, this is a legally binding agreement. Please read our Terms and Conditions before submitting your booking, especially our cancellation policies and interests for late payments.

Once we receive your booking form, you are required to pay your deposit of £100 + VAT (£120 in total) for traders / £50 + VAT (£60 in total) for charities. We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, we will add your name to the on the floor plan page and issue you an invoice for the full amount.

If we do not receive your deposit within 7 days of your booking, your stall will no longer be reserved. Please note: cancellation fees will still apply if you do not pay your deposit and you wish to cancel. Please note: deposits are non-refundable in any circumstances.

Please forward your deposit by BACS to:

VegfestUK Ltd
Sort code: 20-13-34
Account number: 63954706
Balance of payment is due in full by January 31st 2019 at the latest.

You can email VegfestUK at chris.vegfestuk@gmail.com or contact the VegfestUK office during office hours (10am – 6pm) on 0117 9071881.

Booking Form

PLEASE NOTE: The sections with asterisks below must be completed.

 

We have 2 sets of rates available for both charities and traders.

Rate 1: Stalls coloured in yellow

Rate 2: Stalls coloured in dark blue

Please refer to the floor plan page for stall number references.

Preferred Stall Position

Please enter your preferred stall position(s) in the text box below - see our floor plan for reference:

Please note:

  1. Any stallholder who wishes to do cooking must be located in the Purple Zone on the floor plan.
  2. Caterers/bars must set up on Friday afternoon, and have their electrical equipment tested on Saturday morning before the show opens.
  3. If you wish to exhibit for 1 day only, please select a stall coloured in Yellow on the floor plan (Rate 1).

Preferred day of exhibiting

If you wish to exhibit only on the Saturday / Sunday, please select your day of preference in the drop-down menu below:

Note: if you just want to book advertising / sponsorship without a stall at the event, please skip this section.

Will you be offering food / drinks at this event?*

Stall Option*

Please enter in the relevant text boxes below the number of stall(s) which you would like to book for your preferred stall option:

2m x 2m
Charity
Trader
Open 1 side - Rate 1
1 day
£75
£150
Open 1 side - Rate 1
2 days
£125
£250
Corner - Rate 1
1 day
£87.50
£175
Corner - Rate 1
2 days
£150
£300
Open 1 side - Rate 2
2 days
£150
£300
Corner - Rate 2
2 days
£225
£450
3m x 2m
Charity
Trader
Open 1 side - Rate 2
2 days
£250
£500
Corner - Rate 2
2 days
£325
£650
3m x 3m
Charity
Trader
Caterer - Rate 2
2 days
 
£500

Exhibits*

Please let us know in the box below what you will be exhibiting at the event (Maximum 100 words).

Note: if you just want to book advertising / sponsorship without a stall at the event, just enter N/A in the text box below.

Categories*

Please tick the box(es) below for the category(ies) to which your exhibits belong:

(Note: if you just want to book advertising / sponsorship without a stall at the event, just tick "Other" below)

Electricity

Please enter in the text boxes below, the number of electrical sockets that you need for your stall:

Socket Type
Charity
Trader
13 amp
1 day
£25
£50
13 amp
2 day
£50
£100
2 x 16 amp
1 day
£50
£100
2 x 16 amp
2 days
£100
£200


Please note: Power upgrades ordered after Friday March 15th 2019 (including upgrades made at the venue) will incur a surcharge of 20% on the rates above.

Storage

Please enter the number of pallets' worth of storage space that you would like to book in the text box below:

Standard Storage (non-chilled)
£40 / pallet

FREE MARKETING OPTION - included in stall prices

Listing (on website and in event programme)

Special Offers (free entry in event programme)

We are encouraging all our stallholders to do a really impressive 'show special' which will be listed on the website and in our event programme.

Please describe your show special here - max 200 characters.

Please note: you MUST include a money off/special offer with this to be included - general stall descriptions will not be published.

Example: 'Buy One Get One Free on all our hemp products'

ADVERTISING (paid)

Stallholder Description (on website and in event programme)

 


Please enter the 50 words that you would like to use:

Social Media Posts

 

Print Adverts in Event Programme

(prices are for finished print-ready artwork only)

The Blogblaster

Your own personal blog created and published by us, and shared across our media outlets. Click here for full details of the package.

The Panel Beater

Your advert splashed across the homepage of each of our websites, plus 50 words news in our bulletin. Click here for full details of the package.

The Blogblaster Panel Beater Extended Remix

A combination of the Blogblaster and the Panel Beater options extended for an extra 2 weeks to create a month-long package. Click here for full details of the package.

Sponsorship Packages

Click here to see our sponsorship packages for VegfestUK Brighton 2019.

Show Sponsor
Prime Area Sponsor
Talks Room Sponsor
Supporter

Contact Details

(for invoicing only, not publication)

Please include your Company/Organisation name and contact details:

Acceptance of Terms*