Click on hyperlinks below to be directed to the relevant sections:
Stall options
Footfall
Stall prices
Catering
Cooking
Selling food / alcohol in carpeted areas
Gas / naked flames
Alcohol
Tables
Electricity
Storage
Fridges
Internet
Parking
Hotel
Unloading and Loading times
Free Marketing Options
Paid Marketing Options
Vegan Policy
Exhibitors Manual
Paperwork
Stall options
VegfestUK Brighton 2018 will consist of space for around 230 stalls and 19 catering pitches.
There are options for either open 1 side or corner pitches.
All stalls are space only with no shell schemes.
Options for stall sizes include:
- 2m frontage x 2m depth
- 3m frontage x 2m depth
- 3m frontage x 3m depth (catering pitches)
Stalls can also be customised to include 4m x 2m, 6m x 2m or 4m x 3m if required.
| Example of an open-1-side stall |  |
| Example of a corner stall |  |
| Example of a catering pitch |  |
1-day rates are available for charities / traders looking to exhibit for one day only. As a guide to prices for 1-day stalls, they are half the 2-day rates. Saturday-only stalls incur an extra £25 + vat admin fee. Please contact the office at chris.vegfestuk@gmail.com or on 01179071881 for availability first if you wish to apply for a 1-day stall.
Footfall
VegfestUK Brighton 2017 attracted around 9,400 visitors in total over 2 days
VegfestUK Brighton 2016 attracted around 10,700 visitors in total over 2 days
Results from previous visitor surveys available to view here
Videos recorded from VegfestUK Brighton 2017 are available to view here
Stall prices
We have 2 sets of rates available for both charities and traders, depending on stall position, based on the expected difference in footfall:
- Rate 1: for stalls starting with M – U (located outside blue shaded area on the floor plan, i.e. outside the Main Hall on the First Floor)
- Rate 2: for stalls starting with A – L or CAT (located within blue shaded area on the floor plan, i.e. within the Main Hall on the First Floor)
Charities
| Stall dimensions | Orientation |
Rate 1 |
Rate 1 (2 days) |
Rate 2 (1 day) |
Rate 2 (2 days) |
| 2m x 2m | Open 1 side | £50 | £100 | £75 | £150 |
| Corner | £75 | £150 | £100 | £200 | |
| 3m x 2m | Open 1 side | N/A | N/A | £125 | £250 |
| Corner | N/A | N/A | £150 | £300 |
Traders
| Stall dimensions | Orientation |
Rate 1 |
Rate 1 (2 days) |
Rate 2 (1 day) |
Rate 2 (2 days) |
| 2m x 2m | Open 1 side | £100 | £200 | £150 | £300 |
| Corner | £150 | £300 | £200 | £400 | |
| 3m x 2m | Open 1 side | N/A | N/A | £250 | £500 |
| Corner | N/A | N/A | £300 | £600 | |
| 3m x 3m | Caterer | N/A | N/A | £250 | £500 |
Please note that Saturday-only 1-day stalls are subject to a further admin fee of £25 + VAT.
Note: All prices subject to 20% VAT (including charities)
Catering
The price of a catering pitch above includes use of kitchen facilities on the 3rd floor of the venue, accessible via a lift from the First Floor of the venue.
All caterers are advised to bring their own sinks, handwashing facilities, fire extinguishers and fire blankets to the event. Please make sure to have suitable facilities for temperature control for your food.
All caterers must possess insurance (public liability and employers liability) and food hygiene documents and must submit them by the end of January 2017 – see paperwork section for full details.
Cooking
Any stallholder who wishes to do any form of cooking must be located in stalls with numbers beginning with A – L or CAT (i.e. within the blue shaded area on the First Floor floor plan). There is to be strictly no cooking at other stalls at the event.
All stallholders doing cooking are advised to bring their own sinks, handwashing facilities, fire extinguishers and fire blankets to the event. Please make sure to have suitable facilities for temperature control for your food.
Selling food / alcohol in carpeted areas
Please note that all stalls outside the blue shaded area on the First Floor floor plan (i.e. stalls with numbers beginning with M – U) are carpeted.
If your stall is located in the carpeted areas and you plan to sell food / alcohol at your stall, please ensure that you cover the venue’s carpet within the boundaries of your stall.
Gas / naked flames
The use of gas and naked flames are strictly prohibited at this event.
Alcohol
Stallholders who would like to sell alcohol, or offer alcohol samples, at the event must have prior agreement with the organisers before the event – please get in touch with the organisers at chris.vegfestuk@gmail.com or on 01179071881 for permission first.
Stallholders wishing to sell alcohol / offer alcohol samples must also return their alcohol license as well as a alcohol sales consent form to the organisers – see paperwork section here for details.
Tables
Tables are available at your stall.
Chairs are not provided. Please bring your own chairs if you need them.
Electricity
Power is available at an extra charge:
| Charity (1 day) |
Charity (2 days) |
Trader (1 day) |
Trader (2 days) |
|
| 13amp | £25.00 | £50.00 | £50.00 | £100.00 |
| 2x16amp | £50.00 | £100.00 | £100.00 | £200.00 |
All prices subject to 20% VAT (including charities)
Please make sure to book sufficient power for your electrical equipment to run properly at the event.
Please make sure that all electrical equipment that you plan to use at the event is PAT tested before use.
Power will be available from 10am on Friday (setup day) and will be on overnight until the end of the show (Sunday at 5pm).
Power upgrades ordered after Friday March 16th 2018 (including upgrades made at the venue) will incur a surcharge of 20% on the rates above.
Storage
A storage facility is located on the Third Floor of the venue – access via Goods Lift in the tunnel between the Main Hall on the First Floor and the Loading Bay.
This facility is non-chilled and can be booked at a charge of £40 + vat per pallet’s space.
Please note:
- storage space is limited so please book your storage early if you need this facility at the event.
- chilled storage facility is not available at this venue. If you need refrigeration for this event, please refer to the information in the Fridges section.
Fridges
Exhibitors who need fridges at their stall are advised to book fridges via Display Refrigeration who provide a selection of refrigeration options.
Please complete the order form here and return it to Display Refrigeration using the contact below, by the deadline of March 20th 2018:
Email: espencer@displayrefrigeration.co.uk
Phone: 01452 721 555 x 7201
Website: www.displayrefrigeration.co.uk
Internet
The Brighton Centre provides a wireless LAN service which is designed to facilitate the use of e-mail, World Wide Web browsing and accessing corporate intranets. A sustained high volume data transfer is NOT permitted.
Should you wish to hire a secure broadband network, please fill in the form here and return it to michael.marcham@brighton-hove.gov.uk
Please note: Requests for secure internet must be made at least 7 days prior to the event. Late requests (i.e. requests made less than 7 days prior to the event) will be subject to a 25% surcharge.
Parking
There is an NCP car park located right next to the loading bay of the venue. It is open for 24 hours. See parking rates here.
For other parking options close to the venue, click on the link here.
Please note: parking is NOT included in our stall prices.
Hotel
There are a number of options for hotel near the venue. Click here to find out more.
Please note: hotel is NOT included in our stall prices.
Unloading and loading times
Setup starts from the afternoon on Friday March 23rd 2018, and continues on Saturday and Sunday mornings before the show opens at 11am on Saturday and on 10am on Sunday respectively. Exact window for setup will be confirmed in January 2018.
All stallholders are required to fill in and return a form, to be sent out by the organisers in January 2018, to inform us of the time slots during which they will unload their vehicles at the loading bay for setup and load up at the loading bay during breakdown. This is to ensure that the loading bay is not overly congested at any one point during setup or breakdown.
Free Marketing Options
Each stall comes with the following free marketing:
- a listing into the event programme
- a listing on the show website
- listing of a special offer (if applicable) on our website and in the event programme
- a Facebook post on the VegfestUK Facebook page
Paid Marketing Options
If you would like extra exposure either before or during the event, we have got a number of cost-effective advertising packages or sponsorship deals available at extra charges.
Click here to view our advertising packages.
Click here to view our sponsorship packages.
Vegan Policy
Please note all products on offer at VegfestUK Brighton must be 100% vegan and must not include any animal products of any description.
And no advertising materials which promote the use of animal products can be displayed at the show.
Please note that bee pollen is not considered a vegan product.
Exhibitors manual
Please refer to the exhibitors manual here for all the logistics for exhibitors to attend to before the event.
Paperwork
Please click here for a full list of paperwork that each exhibitor needs to submit to the organisers before the event.