Stall Prices

This page outlines our stall prices and other essential information for prospective exhibitors (all prices subject to 20% VAT, including charity rates)

Exhibition halls

There are up to 230 stalls available on 2 floors.

All stalls are space only (with no shell schemes).

Furniture

Trestle tables are provided at each stall by the venue.
Chairs and tablecloths are NOT provided – please bring your own if you need these.

NB: For trestle tables, the venue only has 6′ wide and 2’6″ wide trestle tables available.

Expected footfall

Around 10,000 attendees over 2 days.

Stall sizes

Options for stall sizes include:

  • 2m frontage x 2m depth – either open 1 side or corner*
  • 3m frontage x 2m depth – either open 1 side or corner*
  • 3m frontage x 3m depth catering pitches

* These stands can also be customised to include 4m x 2m, 4m x 3m or 6m x 2m if required.

Illustrations of various stall types

Stall Type Picture
Open 1 side
Corner
Catering Stall

1-day stalls

A limited number of 1-day stalls are available for charities / traders looking to exhibit for one day only.

Please contact the office at chris.vegfestuk@gmail.com or on 01179071881 for availability first if you wish to apply for a 1-day stall.

Should you wish to exhibit for 1 day only, please select a stall coloured in yellow (Rate 1) on the floor plan. (no 1-day options available at Rate 2) – see floor plan for colour references.

Stall prices

We have 2 sets of rates available for both charities and traders, depending on stall position, based on the expected difference in footfall between these 2 areas:

  • Rate 1 for stalls coloured in yellow
  • Rate 2 for stalls coloured in dark blue

Please refer to the floor plan here for colour references.

All prices subject to 20% VAT (including charities)

2m x 2m stalls

Option Day(s) Charity Trader
Open 1 side – Rate 1 1 day £75.00 £150.00
Open 1 side – Rate 1 2 days £125.00 £250.00
Corner – Rate 1 1 day £87.50 £175.00
Corner – Rate 1 2 days £150.00 £300.00
Open 1 side – Rate 2 2 days £150.00 £300.00
Corner – Rate 2 2 days £225.00 £450.00


3m x 2m stalls

Option Day(s) Charity Trader
Open 1 side – Rate 2 2 days £250.00 £500.00
Corner – Rate 2 2 days £325.00 £650.00


3m x 3m catering pitches

Option Day(s) Charity Trader
Rate 2 2 days N/A £500.00

Electricity

Power rates are below (subject to 20% VAT including charities)

Socket Type Charity Trader
13amp – 1 day £25 £50
13amp – 2 days £50 £100
2x 16amp – 1 day £50 £100
2x 16amp – 2 days £100 £200

Electricity can be booked with us using our online booking form.

Please note:

  • Please make sure to book sufficient power for your electrical equipment to run properly at the event. If you need help with electrical conversions, please use the electrical calculator on this page here.

  • In particular, please check the start-up and cruising wattage of their electrical appliances. For example, an appliance could have a cruising wattage of 2.8kW, which is suitable for a 3kW (3000 watts) power socket, but the appliance may require a 3.8kW start-up power supply. If a 3kW socket has been ordered the power is insufficient to start up the appliance and the power supply will be cut off on the stand. Multiple appliances starting up with insufficient power will terminate power to the venue mains supply and all stands served by that supply.

  • Please make sure that all electrical equipment that you plan to use at the event is PAT tested before use. There is no PAT testing facility at the venue.  It is the responsibility of the stallholder to ensure that all the equipment that they bring to the event has been PAT tested.

  • Power will be available from 8am on Friday (setup day) and will be on overnight until the end of the show (Sunday at 5pm).

  • Power upgrades ordered after Friday March 15th 2019 (including upgrades made at the venue) will incur a surcharge of 20% on the rates above.

Storage

Storage space for pallets (without chilling / freezing facilities) is available at an extra cost of £40 + vat per pallet.

The Storage Area is located on the 3/F of the venue, accessible via the Goods Lift in the Loading Bay. See floor plan here for exact location.

Storage space is limited – please contact the office on 0117 9071881 or at chris.vegfestuk@gmail.com to check availability first before booking this facility using our online booking form.

Chilled storage facility is NOT available at this venue. If you need refrigeration for this event, please order this via our preferred suppliers Display Refrigeration using the form here (deadline March 18th 2019).

Catering

All catering pitches are located in the in the Purple Zone on the First Floor – see floor plan here for reference.

The price of a catering pitch above includes the use of kitchen facilities on the 3rd floor of the venue, accessible via a lift from the First Floor of the venue.

Before submitting our online booking form, all prospective caterers must email the Organisers at chris.vegfestuk@gmail.com with

  • your proposed food menu (to be served at the event), and
  • a declaration stating that you have read carefully our Caterers Guide and that you agree to adhere to all the terms outlined in the Guide.

Please note: We cannot guarantee approval of all catering applications – as Organisers of a large food event, we are responsible for meeting all Food Hygiene regulations, and we strive to avoid overlaps of food menus between caterers as much as possible.

All caterers must be registered with their local councils, must possess insurance (public liability and employers liability) and food hygiene documents and must submit them by the end of January 2019 – see paperwork section for full details.

Cooking

Any stallholder who wishes to do any form of cooking must choose a stall in the Purple Zone on the First Floor – see floor plan here for reference. No cooking is allowed in other areas of the event.

All stallholders doing cooking are advised to bring their own sinks, handwashing facilities, fire extinguishers and fire blankets to the event. Please make sure to have suitable facilities for temperature control for your food.

Gas / open flames / chaffing fuel

The use of gas, open flames & chaffing fuel are strictly prohibited at this event.

Selling food / alcohol in carpeted areas

Please note that all stalls outside the Purple Zone on the First Floor floor plan are carpeted. 

If your stall is located in the carpeted areas and you plan to sell food / alcohol at your stall, please ensure that you cover the venue’s carpet within the boundaries of your stall.

Alcohol

Stallholders who would like to sell alcohol, or offer alcohol samples, at the event must have prior agreement with the organisers before the event – please get in touch with the organisers at chris.vegfestuk@gmail.com or on 0117 9071881 for permission first. 

Stallholders wishing to sell alcohol / offer alcohol samples must also return their alcohol license as well as an alcohol sales consent form to the organisers – see paperwork section here for details.

Extras

(tabs arranged in alphabetical order of headings)

Electricity - to be booked with Organisers

Should you require electricity at your stall, please make sure to book this through us the Organisers, using our online booking form.

Power rates are below (subject to 20% VAT including charities)

Socket Type Charity Trader
13amp – 1 day £25 £50
13amp – 2 days £50 £100
2x 16amp – 1 day £50 £100
2x 16amp – 2 days £100 £200

Please note:

  • Please make sure to book sufficient power for your electrical equipment to run properly at the event. If you need help with electrical conversions, please use the electrical calculator on this page here.

  • In particular, please check the start-up and cruising wattage of their electrical appliances. For example, an appliance could have a cruising wattage of 2.8kW, which is suitable for a 3kW (3000 watts) power socket, but the appliance may require a 3.8kW start-up power supply. If a 3kW socket has been ordered the power is insufficient to start up the appliance and the power supply will be cut off on the stand. Multiple appliances starting up with insufficient power will terminate power to the venue mains supply and all stands served by that supply.
  • Please make sure that all electrical equipment that you plan to use at the event is PAT tested before use. There is no PAT testing facility at the venue.  It is the responsibility of the stallholder to ensure that all the equipment that they bring to the event has been PAT tested.

  • Power will be available from 8am on Friday (setup day) and will be on overnight until the end of the show (Sunday at 5pm).

  • Power upgrades ordered after Friday March 15th 2019 (including upgrades made at the venue) will incur a surcharge of 20% on the rates above.

 

Fridges - via Display Refrigeration

Exhibitors who need fridges at their stall are advised to book fridges via Display Refrigeration who provide a selection of refrigeration options.

Please complete the order form here and return it to Display Refrigeration using the contact below, by the deadline of March 18th 2019:

Email: espencer@displayrefrigeration.co.uk
Phone: 01452 721 555 x 7201
Website: www.displayrefrigeration.co.uk

NB: the costs on the order form include delivery, positioning on the clients stand, plugging in (if power is ordered by the exhibitor), warranty and collection.

Hotels - via HotelMap

Please refer to the page here for hotel options near the venue, courtesy of HotelMap.

Please note: Hotels are NOT subsidised by the Organisers.

Internet - to be ordered via the venue

The venue has a generic Wifi but this is for casual browsing only and not set up for high volumes of data usage involved in transactions, or in downloading / streaming videos, slideshows or pictures.

Should you require internet for the event, please make sure to book this through the venue 1 week prior to the event at the latest - the form for booking internet can be found at the link here.

The form should be sent to michael.marcham@brighton-hove.gov.uk

Parking - via other sources

For small vehicles, there is an NCP Car Park right by the loading bay on Russell Road. For prices, see www.ncp.co.uk

For large vehicles, there are 3 Council run Pay & Display Car Parks around Brighton & Hove allowing you to park for an unlimited period:

  1. To the eastern end of Madeira Drive, Brighton (between Brighton Pier and the Marina)
  2. Kingsway, Hove (between the Peace Statue and Fourth Ave)
  3. King Alfred Leisure Centre, Kings Esplanade, Hove (entrance to the right of Texaco Petrol Station off Kingsway, Hove)

Charges are between 9am - 6pm every day including Sundays and Bank Holidays. Tickets issued after 6pm start from 9am the following morning.

For other parking options in Brighton see links here:

Please note: Parking is NOT subsidised by the organisers.

Storage - to be ordered via the Organisers

Storage space for pallets (without chilling / freezing facilities) is available at an extra cost of £40 + vat per pallet.

The Storage Area is located on the 3/F of the venue, accessible via the Goods Lift in the Loading Bay. See floor plan here for exact location.

Storage space is limited - please contact the office on 0117 9071881 or at chris.vegfestuk@gmail.com to check availability first before booking this facility using our online booking form.

Chilled storage facility is NOT available at this venue. If you need refrigeration for this event, please order this via our preferred suppliers Display Refrigeration using the form here (deadline March 18th 2019).

 

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